FAQ

frequently asked questions

How many seats are available at the head table riser?

We can seat up to 14 people comfortably on our head table riser in our Olympian and Vivian Ballrooms. If your wedding party is larger, we do have multi-level options available.

How many people does one table seat?

Our round tables seat up to 10 people and our rectangle tables seat 8 people comfortably.

When is my deposit due and how much is required?

We require a $500 deposit to secure your date. This amount is non-refundable and will be credited towards your final billing statement.

Are there any centerpieces or table top decor options available?

You are welcome to bring your own centerpieces. We do not allow confetti, glitter, gel beads, straw bales, or anything too messy. See your coordinator with questions if you are choosing to bring your own centerpieces. Balloons are allowed as long as they are not filled with confetti or glitter. We do have a variety of centerpieces available. Ask your onsite coordinator for available options.

Do you have chair covers available to rent?

Yes, we have premium spandex chair covers available in both black and white. Each chair cover is $3.50. We also have some chair band options available to rent as well. All items are based on availability.

When can I come in to set up and decorate?

The room will be available for decorating purposes at 11:00 a.m. the day of your event. If there is not an event scheduled the day before your event, you may have the option for a 2-hour set up window the afternoon or evening before your event for a $150 fee.

When do I have to provide my final head count and menu choices?

We require you to confirm your final guest attendance number eight days prior to your event, and your menu choices one month prior to your event date.

When do I have to provide my final head count and menu choices?

We require you to confirm your final guest attendance number eight days prior to your event, and your menu choices one month prior to your event date.

When is my final bill due?

The remaining balance for your event will be due five days prior to the event. A credit card must be on file for any outstanding balances after your event takes place. Payments may be made in the form of cash, personal check, or credit card. Credit card payments are subject to a 3% processing fee.

What time do we need to be out of the hall?

Friday & Saturday: If serving alcohol, last call is 11:15 p.m. If you have a DJ, the last song is at 11:30 p.m. All guests, centerpieces and decorations, and any personal items must be out of the ballroom and hospitality rooms by 12:00 a.m.

Sunday-Thursday: If serving alcohol, last call is 9:00 p.m. If you have a DJ, the last song is at 9:30p.m. All guests, centerpieces and decorations, and any personal items must be out of the ballroom and hospitality rooms by 10:00 p.m.

*Due to sound restrictions, bands of more than two people are not allowed and must be discussed with your coordinator. We have a maximum decibel allowance of 85. Your end time will be adjusted by 1-1/2 hours earlier if you plan to bring a band.

Can I bring any of my own food, drinks, or alcohol, and can I take home any extra food that is left over?

Due to health regulations, leftover food cannot be removed from the facility. Our buffet service has a maximum exposure of two hours. This time begins when food is placed in the chaffers. The two hours also includes the clearing of plates and silverware. Plates cannot be held for late-arriving guests. Glassware and carafes will be cleared within an hour of service.

Can I bring in my own DJ Company?

We strongly encourage all events to go through one of our two preferred DJ companies (Music Mix Entertainment or PM Enterprises). Exceptions for outside DJ Companies will be considered on a case by case basis, and require completion and acceptance of our Outside DJ Request form. Any approved outside DJ must provide ALL of their own equipment and may be subject to additional fees (up to $300). We have a maximum decibel allowance of 85. Your end time will be adjusted one hour earlier with any outside DJ.

What are the options and prices for having an onsite ceremony?

Onsite Ceremonies are available upon request. Reception style seating with an aisle is $250. With this option, the hall would be set up as it would be for your reception but space for an aisle would be added. You will receive your choice of one of our three complimentary Trellises. Trellises are lit and decorated, but can be modified with your wedding colors, if available.

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