Featured image for post: Smart Ways to Stay Organized While Wedding Planning

Smart Ways to Stay Organized While Wedding Planning

Photo by: Erin Kathleen Photography


Knowing how to plan a wedding can be challenging. A lot of things need to be done before walking down the aisle. Between all these tasks, you can accidentally overlook or forget some of the things you need to accomplish. Therefore, it’s imperative to have a foolproof way to keep you organized when planning your wedding. As a venue who hosts weddings nearly every weekend, we wanted to help ease the stress for your planning and provide a list of our favorite planning tips!


First and foremost, if you want to have your wedding in the Twin Cities area, there’s no better place to host your wedding than Banquets of Minnesota. (We know! It’s a shameless self-plug – but we really mean it. We care about your big day and are here to help make it everything you want it to be!) Plus, we’re a premier banquet destination, offering two exquisite ballrooms, complete in-house services, and a dedicated venue manager to make your wedding planning seamless and stress-free. We offer country club vibes on a more economical budget.


Keep reading to learn more about clever ways to help you stay organized with your wedding plans.


Starting Early: The Advantage of Time

When it comes to how to plan a wedding, timing is everything. Therefore, start planning as early as 12-24 months before your big day to ensure everything goes as expected. Remember, you will be personally involved in every decision you’ll be making. Setting enough time to organize a wedding allows you to work with your vendors’ availability, especially if you want premium services.


Our experienced wedding planning experts can help you create a realistic timeline according to your vision and wedding needs. In addition, you don’t have to worry about the possibility of missing out on in-demand wedding services despite how late you start planning your wedding. We offer complete in-house services, including a customizable catering menu, an option to host your ceremony on-site, and event partners to help you with your wedding needs.


Making Lists: The Key to Staying Organized

bride and groom table set up for the special day

Photo by: Olivia Beyers Photography


Once you’ve decided on your wedding timeline, your next step should be creating a planning checklist. Your wedding planning checklist should include information about the venue and vendors, such as the name of the company, service provided, contact information, preferred method of communication, pricing, point of contact, and number of hours you intend to book them. This will help you keep your communication organized and make sure you keep the crucial aspects of your plans straight.


It’s easier to maintain clear communication with your venue with the help of a dedicated venue manager. At Banquets of Minnesota, our dedicated venue manager will communicate clearly with you through the planning process and ensure everything goes as planned. Their experience and dedication to our services ensure that everything related to your plans will go as expected.


You should agree on the best means of communication with your vendor team and how often and when you should set up your meetings to stay on the same page and on track. You should also remain transparent with your expectations, avoid hesitation while asking questions about the plans, and stick to the wedding planning checklist.


Share the Load for Stress-Free Planning

Sharing the load among friends and relatives makes your planning stress-free. However, when delegating, you don’t have to hand over your to-do list to your bridal party. Some of the tasks you should delegate include the following:

  • Vendor coordination: Coordinating with multiple vendors can be overwhelming but it doesn’t have to be! When you use our exclusive list of vendor partners, they are familiar with our space and set up, making your wedding a success. From photographers to caterers, you’ll want to make sure everyone is on the same page ahead of time, allowing you to focus on other aspects of your wedding planning.


  • Timeline management: Planning a wedding involves juggling multiple timelines. A day of coordinator can help you create a comprehensive timeline for your big day, ensuring that everything runs smoothly and according to schedule. We’ll work closely with you and your day-of-coordinator to understand your vision and help to execute it flawlessly so you can relax and enjoy your wedding day without any stress.


  • Décor and setup: When you rent our stunning centerpieces, you can leave the décor and setup to us. Our venue managers have an eye for design and will work closely with you to create a stunning ambiance that reflects your personal style. From centerpieces to chair covers, we’ll take care of every detail, allowing you to focus on getting ready and enjoying your special day.


Making Wedding Planning a Breeze with our Dedicated Venue Manager by Your Side

There are chances of missing out on some crucial aspects while organizing a wedding. However, at Banquets of Minnesota, we walk through the planning process with. With our comprehensive in-house services and the help of our dedicated venue manager, planning can be easy and enjoyable.


Our venue manager brings experience in event coordination, clear and prompt communication, and relevant resources to ensure your wedding event is executed professionally and with attention to detail. Contact Banquets of Minnesota today, and let’s help you plan your dream wedding effortlessly.